Job Description

Position Title: Executive Assistant to the CEO
Location: Orlando, FL
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-time

Let Us Claim Consultants Insurance Inc is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support the Chief Executive Officer and contribute to daily business operations across departments including Sales, Marketing, Client Services, and Office Administration . This role is ideal for a professional who thrives in a dynamic, fast-paced environment and takes pride in going above and beyond for both clients and company leadership.

All staff members are expected to embody our values:

• Client First: We go above and beyond to protect, support, and represent our clients.

• Integrity: We are honest, transparent, and accountable in all our actions.

• Excellence: We strive to deliver quality results every time.

• Respect: We value every team member and treat others with professionalism.

• Growth: We are committed to continuous learning and business improvement.

• Must pass the 620 license exam in 6 days. 
  Provide direct administrative support to the CEO including calendar management, meeting coordination, internal communications, and travel arrangements.

• Organize and prepare reports, meeting agendas, presentations, and follow-up materials.

• Act as a liaison between the CEO and internal departments, vendors, partners, and key clients.

• Track client service metrics and assist with preparing performance dashboards and sales pipeline updates.

• Support client intake, assignment, and tracking processes across active claim files.

• Ensure consistent follow-up and communication with high-priority accounts as directed by the CEO.

• Support marketing efforts, including coordination of email campaigns, event prep, and tracking outreach metrics.

• Assist with organizing team meetings, vendor relationships, and office operations as needed.

• Maintain confidentiality and professionalism when handling sensitive business or personnel matters.

• Help align priorities between departments and maintain task accountability through shared project trackers.

• Assist in onboarding, scheduling, and internal communications to support office efficiency and team culture.

• Bachelor’s degree preferred or equivalent experience.

• Minimum 2 years of administrative or executive assistant experience.

• Strong communication, time management, and multitasking skills.

• High proficiency in Microsoft Office Suite, Google Workspace, and CRM systems (Salesforce, HubSpot, or similar tools).

• Experience in insurance, legal, or consulting fields is a plus.

• Strong commitment to client service and company mission.

• Ability to sit, stand, and walk for extended periods.

• Must be able to use standard office equipment including computers, printers, and phones.

• Must be able to lift up to 15 pounds occasionally.

• Ability to travel locally for meetings or events when required.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Starting at $40,000 , with increases based on qualifications and experience.

• Dental, and vision insurance

• Paid time off and holidays

• Opportunities for professional development and advancement

• Supportive, team-oriented environment

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