Job Description
Administrative Assistant - Leadership, Middle and Secondary Education
Southeast Missouri State University Salary: Depends on Qualifications
Job Type: Full-Time
Job Number: 202500058
Location: Cape Girardeau, MO
Department: Leadership, Middle, and Secondary Education
Closing: Position Summary
Administrative Assistant College of Leadership, Middle and Secondary Education Full time
Primary Responsibilities - Provide full administrative support to department and faculty
- Greet visitors; answer phone lines; and schedule campus visits; provide quality customer service to constituencies
- Calculate, record, balance, and monitor monthly income, expenditures, account transfers
- Process purchase requisitions and invoice payments
- Enter detailed class information and instructor information into Banner for each term
- Contact publishers for textbook desk copies; process textbook requests from faculty
- Maintain department waiting lists for classes; run prerequisite checks for classes
- Complete bookkeeping requirements related to faculty/staff/student professional development and travel
- Help organize, attend and take minutes at all department meetings
- Maintain various department mailing lists
- Maintain all department inventory (hardware, software and supplies)
- Compose and produce letters, memos, and reports
- Maintain and organize department and student files, both paper and electronic
- Schedule appointments, meetings, make reservations and travel arrangements
- Correspond with current and prospective students
- Help maintain department web page
- Supervise and manage student workers; organize the flow of work through the office
Required Qualifications
- High school diploma or GED
- Proficient knowledge of Microsoft Office
- Demonstrated complete administrative skills, including excellent interpersonal, verbal and written communication skills
- Experience with bookkeeping, contracts, and budget management (purchasing, accounts payable, receivables, etc.)
- Demonstrated ability to handle multiple tasks with frequent interruptions
- Demonstrated strong organizational and attention to detail
- Demonstrated ability to work independently with minimal supervision, as well as in a team environment
- Ability to handle sensitive and confidential information
- Demonstrated ability to maintain positive relationships and understanding of customer service
Required Information & Deadline
Application Deadline: The position is available immediately and will remain open until filled. To ensure full consideration, applications must be received by
April 18, 2025.
To Apply : Submit the following items online by clicking on the
APPLY button at the top of the page:
- Letter of interest addressing position qualifications
- Current Resume
- Names and contact information of three professional references may be asked for at a later date
Additional Information
About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high quality, affordable education with a broadly representative student body, faculty and staff that respects and celebrates a diverse learning community in a global society.
SEMO Fact Book: Institutional Research Factbook | SEMO
SEMO Strategic Action Plan: Strategic Action Plan (semo.edu)
To apply, please visit Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.
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Job Tags
Full time, Immediate start,